|
|
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
|
1.
The Club shall
be known as the WESSEX ORIENTEERING CLUB (WSX OC) and will be affiliated
to British Orienteering and the South West Orienteering Association
(SWOA).
2.
The aim of the
Club is to promote the sport of orienteering. This shall normally be accomplished by:- Organising events Providing coaching and social activities
for members Ensuring a duty of Care to all members Ensuring the club’s activities are
provided in a way that is fair to all
3.
Membership shall
be open to anyone interested in orienteering as defined by British
Orienteering. By joining the Club all members will
be deemed to have agreed to abide by the regulations contained in
this constitution and any codes of conduct which the Club has adopted.
The committee has the right to terminate a membership should a member
fail to abide by these rules. Members may enrol in one of the following
categories: Senior Member Junior Member Family Member No person shall be refused membership
on the grounds of race, creed, colour, religion, sex, sexual preference,
impairment or disability. All applications for membership shall
be accompanied by the appropriate annual membership fee, subsequent
annual fees being payable on demand Each fully paid up member shall be
entitled to attend and vote at Annual General Meetings and Extraordinary
General Meetings. All Members over 12 years old have one vote at
either AGM’s or EGM’s. Only fully paid up members may be elected
to and serve on the Committee.
4.
The Club shall
have an Annual General Meeting (AGM) in September each year, at
least 14 days notice of which shall be given to all members in writing.
The AGM will include a Chairman’s Report, a statement
of the Accounts for the preceding year, election of Officers and
Committee members and confirmation of the Club fees for the following
year. Nominations for any position on the Committee shall be sent
to the Secretary at least 21 days prior to the date of the AGM.
However nominations for unfilled vacancies can be accepted at the
AGM. The quorum for AGM’s shall be 20% of
the voting membership or 10 voting members, whichever is the fewer
and must include at least one of the Officers. Any voting will be
by simple majority of eligible voters.
5.
An Extraordinary
General Meeting (EGM) may be called by an application to the Secretary
in writing by either:- A). The Committee B). The Chairman C). 25% of the eligible membership Following a valid application in writing
an EGM must be held within 50 days. Procedures for an EGM shall
be the same as for an AGM.
6.
Amendments to the
Constitution may be made only at an AGM or EGM by a two thirds majority
of those present and entitled to vote.
Any proposed amendment must be provided in writing to the
Secretary 21 days before the meeting and circulated to all members
at least 14 days before the meeting. Amendments must be signed by
a proposer and seconder who are members
of the Club.
7.
The day to day
affairs of the Club shall be run by a Committee consisting of a
Chairman, Secretary, Treasurer, Vice Chairman
(to be known collectively as the Officers) and at least 4 but not
more than 8 other members. A quorum shall consist of 5 Committee
members including either Secretary, Chairman or Vice-Chairman. The Committee shall be elected at the AGM to
hold office until the next AGM.
The Committee shall have the power to fill vacancies arising
between AGMs and to co-opt members to the Committee providing that
the Committee does not exceed 12 in total.
The Officers of the Club may stand for re-election but the
maximum term of office for the Chairman shall be three consecutive
years. Committee members and Club members
may also serve in any of the following capacities but these are
not necessarily recognised positions on the Committee:- Junior Co-ordinator, Mapping Co-ordinator, Fixtures Secretary, Access Co-ordinator, Publicity Co-ordinator, Coaching Co-ordinator, Training Co-ordinator, Club Captain/Relay Co-ordinator, Equipment Co-ordinator, Yahoo Group Co-ordinator, SI Co-ordinator, Club Clothing Co-ordinator.
8.
The Committee shall
meet at least 4 times a year and shall be free to run the Club within
the framework of this Constitution.
The Committee may allocate special duties to any of their
members other than the Officers and give these members appropriate
titles.
9.
Annual subscriptions
shall be due on 1st January for the year (or otherwise
to coincide with BOF subscriptions) as determined at the previous
AGM or subsequent EGM.
10.
The finance year shall run from August
1st to July 31st each year and a financial
report shall be submitted to the following AGM.
11.
Should the Club be wound up for whatever
reason, a final EGM will be called of all existing members. The purpose of this EGM shall be to finalise
the affairs of the Club in an orderly fashion and deal with the
disposal of any Club funds or assets.
It is not intended that any individual should benefit financially
from membership of the Club. Any
assets will either be donated to other orienteering clubs or sold
and the proceeds added to the Club funds.
The Club funds shall be divided between SWOA, British Orienteering,
Junior Orienteering Development and any other suitable projects
as agreed by a simple majority at the final EGM.
12.
This Constitution has been agreed at
the AGM held on 25th September 2008 and came into effect from that
date. |
